Volunteers

Volunteers

Volunteer Benefits and Registration Instructions:
New Reimbursement Process for 2010!!

Apply to be a Volunteer

General Conference Registration fees will be discounted as follows:
Volunteers will be awarded a $75 reimbursement toward conference fees for each scheduled 2-3 hour block of time volunteered.  General Conference registrations for Thursday, February 25, and Friday, February 26, are the only types of registration that qualify for reimbursement in return for volunteering at the conference.  If you are scheduled and volunteer for two 2 hour shifts, you will receive a $75 reimbursement toward conference fees for the general conference on Thursday, February 25, AND $75 reimbursement toward conference fees for the general conference on Friday, February 26.

IMPORTANT: Registrations for pre-conference workshops on Tuesday, February 23, and Wednesday, February 24, and half-day workshops on Thursday, February 25, and Friday, February 26, do NOT qualify for discounts in return for volunteering.  General Conference registrations ($110/day) are the only ones that qualify for the volunteer discount. If you register for a pre-conference or half-day workshop, you will be responsible for paying the entire $150 for that workshop, even if you volunteer at the conference.

Special Note:  The volunteer reimbursement will be processed AFTER the conference and after you have fulfilled your volunteer obligation.


Volunteer Requirement:
In order to volunteer, you must be in good financial standing with ICE.  Anyone owing money to ICE for past conference fees will not be allowed to volunteer for the conference.


How to Register as a Volunteer:

Begin by signing up to be a volunteer by clicking this link to fill out an online application form so that the volunteer committee is aware of your interest in being a part of the program for the 2010 conference.

In addition, all volunteers must register online for the General Conference days on Thursday, February 25,  and/or Friday, February 26, and and pay the full $110 conference fees up front.  After the conference, if you have fulfilled your volunteering obligation, you will be reimbursed according to the guidelines outlines above.

Please register for the conference as follows:

  1. Step 1:  Before beginning the registration process, be sure to have either a valid PO number or credit card number in front of you to cover conference fees.  Once you have that payment information, begin the registration process online at http://www.iceberg.org/ice_conference/registration
  2. Step 2:  Complete the online registration form and select the day(s) of the conference you will be attending. 
  3. Step 3: Complete the registration form, select your payment option, and type in either your PO or credit card information.


Note:

If you are registering with a credit card, your credit card will be charged the full conference fee balance immediately. In March, 2010, after you have fulfilled your volunteering obligation at the conference, your credit card will be credited with a conference fee reimbursement of $75, or a check will be mailed to you, relative to the time you volunteered at the conference.  For example: If you register to attend Thursday and Friday general conference days (totaling $220) and volunteer one shift of 2-3 hours, your credit card will be reimbursed or a check will be mailed to you in the amount of $75.
If you are securing your registration with a purchase order, print your invoice for your records but do not submit this invoice to your business office for payment since the volunteer discount will not be applied to your registration account until AFTER you volunteer at the conference.  After the conference, an adjusted invoice will be e-mailed to you in March and the $75 volunteer discount will be applied to your general conference registration account.

THANKS!
Thank you for following these directions to ensure you will receive a $75 reimbursement for the 2-3 hour shift you volunteer. You will also receive a one year ICE membership AND a cool t-shirt as a thank you in addition to the reimbursement. If you have any questions about this registration process, please email Allison Larsen, ICE Conference registration coordinator, at ajlarsen@earthlink.net.